Step 3: Voucher Placement Payments

For all Placements who’s Net Payment Due is not equal to zero when the procedure is run, "Voucher Placement Payments":

• Updates Payment Details,
• Updates previously vouchered balances,
• Creates AP Interfaces, and
• Prints Payment Vouchers and/or the Voucher Summary Report.


Updating Payment Details

"Voucher" reads the Payment Details for each Vendor, looking for those with a Net Payment Due not equal to zero. Finding one, it updates the Payment Detail with a Voucher Number, Voucher Batch Number, Voucher Date, AP Vendor ID, and AP Batch Number. Voucher Date is the system date.

Voucher Number and Voucher Batch Number come from Placement Controls. Every Payment Detail vouchered in the run is marked with the same Voucher Batch Number. The Voucher Number changes are the same for all Payments made to a single Vendor. These numbers mark the Payment as having been vouchered.

AP Vendor ID comes from the Placement Home record.

The procedure vouchers ALL the Payment Details created by the latest "Calculate" run and shown on the Placement Payment Report produced from that run.

Updating previously vouchered balances
ONECase supports a base board fee, a board fee using an override rate, and up to two supplemental fees for each Placement -- potentially four different fee types. It maintains a previously vouchered balance for each of the four fees in the Placement record. If a single Placement is funded through multiple funding sources, "Calculate" creates each Payment Detail.

"Voucher" adds the Net Payment Due, whether the due amount is positive or negative, to the previously vouchered balance in the Placement record for each type of fee.

Printing Payment Vouchers and/or the Voucher Summary Report
At the user's option, the procedure prepares a Payment Voucher and/or a Payment Voucher Report in each run. The program prints one voucher for each home receiving a check, as shown on the Placement Payment Report.

Payment Voucher
The Payment Voucher is the authorization to write a check to the vendor. It is one page per vendor. The voucher breaks out a distribution line.

Select Provider
To start the procedure, any authorized worker accesses the "Voucher Placement Payments" option from menu 56, then specifies the placement Provider.

Provider......... ____

Use 'F2=Chg Prt Defaults' to set the correct values in the Printer Window. Send the report to a printer set up to print in landscape format.