Vouchering the Payment


For all Placements whose Net Payment Due is not equal to zero -- it can be negative -- when the "Calculate" procedure is last run, the "Print Payment Vouchers/Report" procedure will:

· Update Payment Details,
· Update previously vouchered balances,
· Create AP Interfaces, and
· Print Payment Vouchers and/or the Voucher Summary Report.

Updating Payment Details
"Voucher" reads the Payment Details for each home, looking for those with a Net Payment Due not equal to zero. Finding one, it updates the Payment Detail with a Voucher Number, Voucher Batch Number, Voucher Date, AP Vendor ID, and AP Batch Number. Voucher Date is the system date.

Voucher Number and Voucher Batch Number come from Placement Controls. Every Payment Detail vouchered in the run is marked with the same Voucher Batch Number. The Voucher Number changes is the same for all Payments made to a single home. These numbers mark the Payment as having been vouchered.

AP Vendor ID comes from the Placement Home record
The procedure vouchers ALL the Payment Details created by the latest "Calculate" run and shown on the Placement Payment Report produced from that run.

Updating previously vouchered balances
ONECase maintains a previously vouchered balance for funding sources a given placement has used. If a single Placement is funded through multiple funding sources, "Calculate" creates a separate Payment Detail for each funding source.

"Voucher" adds the Net Payment Due, whether the due amount is positive or negative, to the previously vouchered balance in the Placement record for each type of fee.


Printing Payment Vouchers and/or the Voucher Summary Report

At your option, the procedure prepares a Payment Voucher and/or a Payment Voucher Report in each run. The program prints one voucher for each home receiving a check, as shown on the Placement Payment Report.


Payment Voucher
The Payment Voucher is the authorization to write a check to the vendor. It is one page per vendor.

Payment Voucher Report Format
"Voucher" may also produce a voucher report. It contains the same data as appears on the Payment Voucher and is designed to take the place of the Payment Voucher.

Running the procedure
To start the "Print Voucher" procedure, any authorized worker accesses the option from menu 56, then specifies the placement Provider.

Provider......... ____

Use 'F2=Chg Prt Defaults' to set the correct values in the Printer Window. Send the report to a printer set up to print in landscape format.