howto: Change Person Numbers


"Change Person Numbers" is the procedure that allows you to change the number of a particular person to another number. This procedure is used mostly when the same person has been inadvertently assigned two different person numbers.

The procedure will ask for the "change from" person number and the "change to" person number. After validating that the two person numbers actually exist in the Person Data Base, it will scan all modules replacing every occurrence of the "change from" person number with the "change to" person number. If it is unable to change all occurrences (in use by a worker in a module), a message will be displayed. 

Normally, the data stored in the "change to" person record is retained with the "change to" person number. There are some situations where it is desirous to retain the data stored in the "change from" person number. This can be accomplished by pressing the F6 Function Key instead of the Enter Key.

Once all occurrences of the person number have been changed, a message will be sent to all workers who have the person as an active client. 

An entry will be made in a "Person Number Cross Reference" File indicating that the person number was changed. If the "change from" person number is keyed into the person number input field of the "Work with Persons" screen, a message will be displayed indicating that the person number was changed. The new "change to" person number will be displayed.