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Step 12: Maintain 'Enrollment' screen
After you update the Child Application screen, the system presents the Child Enrollment screen.
You can also access the Child Enrollment screen by using the 'E' option on the Household Member screen or by function key from
other screens.
Key all the mandatory fields, then update the data by pressing the F13=Update key. The function key will turn "off".
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DC3500-5 H Work with Day Care Cases 8/24/98
ADD Child Enrollment 12:34:09
1/Case Nbr.. 10000
Program... SS State Subsidy Appln Number.. 71
------------------------------------------------------------------------------
Person: 240 Robert Dalton Cox
DOB: 5/31/1981 Age: 17 Eligible From 8/01/98 thru 12/31/99
Vendor/Site..........*
Service Unit Auth... (F/Q/P/S/X) Vendor Pay... (Y/N)
Transp Auth......... (1/2) Co-Pay?...... (Y/N)
Calendar.........* Level of Care...*
Eligibility Code.* Shift............ 0 (1/2/3)
Enroll Fee Paid...... .00 on
Annual Reg Paid...... .00 on Last Reg Mo/Yr...... 0/00
Spec Needs Supp Pd... .00 on Last Absence Exten..
Enrollment Created by Changed by
F2=End Appl F6=Add Enroll F8=Lookup F9=Prior F10=Next
F13=Update F14=Child Appl F17=Members F19=Forms F20=Notes
F21=Co-Pay F22=Elig Dts F24=Zip
Child's Application has been updated.
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The enrollment function provides a warning if child is 13 years or older. The warning can be overrode with function key or some other
technique.
The enrollment screen shows whether there is or has been another enrollment for a child in another Vendor, that is, it highlights the
F9 or F10 function key.
Co-Payments
Co-payments are fees paid by the parent. If you key a ‘Y’ in the ‘co-Payment?’ field, you must add the co-payment amounts. Press
the F21 key to access the co-payment window. Key the co-payment amount for the first child in the household.
New state edits
The state now requires edits on the combination of the codes. The system edits codes against the Day Care Valid State Codes file
(DCSCD). The program validates the combination of codes when you press F13 to update the enrollment. It will display a message
if the combination is invalid.
Reaspm fpr Care Codes (EMP/CWS/etc)
Category Code (005/009/etc)
Fund Source (ie, SS/START/etc)
The program will also validate whether you can set the Co-Payment flag to ‘Y’. If the combination of codes does not allow a
co-payment, the program will give you an error message.
Key the data required by this screen and press F13 to update. You can press Enter to see the fields required on this screen. Use
the lookup key if you do not know the code values.
The Child Enrollment screen now displays the Child's Application Eligibility Dates. If the application is terminated, the end date
shown is actually the termination date and the dates are shown in red.
Any registration and enrollment fees paid to the vendor are shown on the Child Enrollment screen. You key these data when key
attendance sheets.
• Press F22 to maintain eligibility dates.
• All eligibility dates FOR ALL APPLICATIONS are shown.
• Dates are sequenced by most recent first.
• To ADD an enrollment, enter an 'A' in the SEL field and enter the enrollment dates. Then Press F13 to update. The added
enrollment is for the application you are now working on.
• To TERMINATE an enrollment, enter the terminate date and code on the record that is to be terminated and press F13 to
update.
• To CHANGE an enrollment, enter the correct dates and press F13 to update.
• To DELETE an enrollment, enter 'D' in the SEL field and press F13 to update.
• Dates cannot be maintained for terminated applications.
• Dates cannot overlap; even across different applications. Note: When a termination date is present, it is used as the ending
date when determining if overlap has occurred.
• Press F12 to remove eligibility dates from screen.
Updating the Relationship Code
After adding the enrollment data, you need to update the relationship code on the Application Members screen. Key the code and
press F13 to save the data.
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DC3500-3 Work With Day Care Cases 3/27/96
Application Members 9:33:56
Provider.. CDC Child Day Care Services Appln Number... 49
Program... SS State Subsidy - Non FSA
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_S_*Psn_Nbr_*Rlt_Name___________________________Case_Nbr___Beg_Dt__#Fee/Enr_Enh
_ 239 *** Mildred Dalton Cox, Glen Oaks
_ 243 DAU Elizabeth Gwin Cox, Glen Oaks 4593 3/01/96 0 1
...
Bottom
Sel: V=Vw Per, M=Maint Per, A=Application, E=Enrollment
F2=End Appl F6=Add Person *F7=Search/Add Person *F8=Lookup
F13=Update F16=Appl Summary F20=Notes
Ending the Application
At this point you can either press F2 to end the application or add another child.
Note that you can access the Application Summary screen by typing an 'A' next to the Applicant and pressing Enter.
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