howto: Transfer vouchered payments to another fund source


With Release 5.04 ONECase supports that automatic transfer of vouchered payments to another fund source. You can transfer the payments without moving children from one program to another. The program is option 9 on menu 47. 

Transfers only certain payments
The program changes the Fund Source on the payment record for any transactions that the State Interface program has successfully updated. In other words, the transfer will change only those payments whose interface record has a status ‘R’. It will not attempt to transfer payments whose State Interface code is ‘E’ ‘blank’ or ‘M’.

By-passes certain fee types
The program transfers only certain transaction types. The program transfers payments only for care transactions not geared to a specific funding source such as enhancements and STAR bonuses. 

It will transfer straight ‘care’ transactions. It will not transfer food fee or enhancements because they are usually linked to a specific fund source.

Creates adjustment and replacement transactions
The program actually creates a record to reverse the Fee Detail record in the ‘From’ fund source and adds a record with the ‘To’ fund source. It assigns both records to a separate voucher batch in the current Payment Month. 

No eligibility checking for the child yet
The program adds adjustment and replacement records for all children for a selected vendor. It does not validate the eligibility of a child in the ‘To’ program. In other words, you can probably move money from START to SS programs but not from SS to START programs.

Only current Payment Month
You can assign the adjustment and replacement transactions only to the current Payment Month and only if the State Interface has sent not transactions to Raleigh.

Documents with a report of payments transferred
The program prepares a detail report showing all transactions that it transferred.

Mistake fixer
Cox has a program that will reverse the transfers. It deletes all transactions for the voucher batch created by the transfer program.  You must run this fix program before you send the transactions through either the AP or State interfaces. 

CALL DC2435 PARM(‘0000123’) where 0000123 is the Voucher Batch Number.