howto: Lookup Application Number


If you do not remember or know the Application Number, position the cursor on the Application Number field and press the F8=Lookup* key. The program will display the ‘Lookup Day Care Application’ screen, similar to the one shown below.

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DC4500-1 Lookup Day Care Application 12/11/98 
13:07:13 
Program..* SS State Subsidy Status: 
OR Begin w/Last Name... First Name.. 
OR Begin w/SSN#........ OR Person#..... 
Sel Appl# Prv/Pgm Person#/Name 1.case# Sts Created 
83 CDC SS * 256 Mildred Cox OPEN 12/04/2000
83 CDC SS 240 Robert Cox 10019 OPEN 12/04/2000
84 CDC SS * 215 Cindy Smith OPEN 12/08/2000

...
Bottom 
Sel: X=Select F3=Exit F8=Lookup* 
Note: * indicates applicant 
.

Search by any of the fields on the screen that appears. Naturally, the most direct search field is the Person Number or perhaps the Social Security Number. If you know the Person Number, key it into the field and press Enter. The program will either show the applications that already exist for the person or display a message saying that the person is not an application or child in any existing application.

If you know the Social Security Number, key it into the field and press Enter. The program will respond in the same manner it does when you use Person Number.

Examine the list, especially noting the Program Code and the Status of the application. If you find the application you looking for, key an ‘X’ in the (Sel)ection column and press Enter. The program will carry the Application Number back to the selection screen. 
Press Enter again.

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DC4500-1 Lookup Day Care Application 8/24/98 
11:23:30 
Program..* ALL Status: 
OR Begin w/Last Name... First Name.. 
OR Begin w/SSN#........ OR Person#..... 256 
Sel Appl# Prv/Pgm Person#/Name 1/Case# Sts Created 
42 CDC WAIT * 256 Mildred Cox OPEN 11/29/95
65 CDC SS * 256 Mildred Cox OPEN 10/31/96
...


You can also search the database by the Last/First Names of any member of the household. You can key partial spellings of the Last and First Names. For example, to search for person named ‘Mildred Cox’, you can simply key the first letter of each name, then press Enter. 

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DC4500-1 Lookup Day Care Application 8/24/98 
11:27:08 
Program..* ALL Status: 
OR Begin w/Last Name... C First Name.. M 
OR Begin w/SSN#........ OR Person#..... 
Sel Appl# Prv/Pgm Person#/Name 1/Case# Sts Created 
42 CDC WAIT * 256 Mildred Cox OPEN 11/29/95
65 CDC SS * 256 Mildred Cox OPEN 10/31/96
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You can also search by Program, but this path is not as efficient. ONECase does not support searching by a combination of Program and Last/First Name.