howto: Maintain Day Care ‘Standard Codes’ 


Use procedures located on Menu 49.
The codes set up by Cox & Company may be all you need.

Using all the options located on Menu 49, you will need to define -- or at least verify -- the day care Standard Codes that your agency will use. Many of these codes will already be defined in the starter data delivered by Cox & Company with the Day Care system. Please do not assume that we have defined all the code correctly and completely.

To check out the Standard Code values, position the cursor on the Code Value field and press the ‘F8=Lookup*’ key. All the current values for that code type will display in a small window. 

To add a new code, key the Code Value into the field, press Enter. On the next screen key the Description of the code, then press Enter twice.

Eligibility Codes

The codes should be:

SKE Seeking Employment
EMP Employed 
CPS Child Protective Services
PST Postsecondary Education
DEV Development Needs
CWS Child Welfare Services
HSE High School Education/GED

There is a file that contains the valid combinations of codes with Income Criteria/Category Code, Fund Source, and Parent Fee.